Meeting Minutes

Minutes of the June 20, 2012 Board of Directors Meeting


SCHEDULES AND AGENDAS FOR WEDNESDAY, JUNE 20, 2012

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, JUNE 20, 2012

Conference Rooms 1A/1B/1C

9:30 a.m. Executive and Governance Committee Meeting1
(No Materials)

Executive Session2
I. Discussion of Legal Issue Regarding Board Composition     Oral
II. Current Pending Legislation Oral

10:30 a.m. Audit - Legal Committee Meeting
(Materials in Tab A)
Executive Session3

Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider and discuss matters covered by an audit of any aspect of Airports Authority operations.
Regular Session
I. Pre-Solicitation Terms for Audit Services     Tab A-4
  Valerie Holt  
11:00 a.m. Executive and Governance Committee Meeting (Reconvened)
(Materials in Tab B)

I. Proposed Amendments to the Freedom of Information Policy Tab B-1 
Greg Wolfe                             Board Counsel
II. Proposed Amendments to the Statement of Functions Tab B-2 
Jack Potter
Arl Williams
11:30 a.m. Board of Directors Meeting
(Materials in Tab C)

I. Minutes of the May 16, 2012 Board of Directors and June 6, 2012 Special Board of Directors Meetings Tab C-1
II. Committee Reports Tab C-2
  1. Audit Committee (A report will be presented; however, the Summary Minutes will be provided with the materials for the July 18 Board of Directors Meeting.)
  2. Business Administration Committee
  3. Dulles Corridor Committee
  4. Executive and Governance Committee
  5. Finance Committee
  6. Joint Finance and Dulles Corridor Committee
  7. Strategic Planning and Development Committee
III. Information Items
A. President’s Report Oral
B. Executive Vice President’s Report Tab C-3 
IV. New Business
A. Recommendation to Amend the 2012 Budget for the Dulles Corridor Metrorail Project Phase 1 Tab C-4 
B. Recommendation to Amend the Statement of Functions Tab C-5 
V. Unfinished Business
VI. Other Business & Adjournment
12:30 p.m. Dulles Corridor Committee Meeting
(Materials in Tab D)

I. Information Paper on the Dulles Toll Road Highway Noise Wall Program Update Tab D-1 
Frank Holly
Steve Smith
II. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update  – Phase 1 Tab D-2 
Frank Holly
Pat Nowakowski
III. May 2012 Financial Report – Dulles Corridor Enterprise Tab D-3 
Andy Rountree
1:30 p.m. Finance Committee Meeting
(Materials in Tab E)
I. Report on Sale of 2012 Aviation Refunding Bonds Tab E-1
Andy Rountree
II. Financial Advisors’ Report – Aviation Enterprise Tab E-2 
Ken Gibbs                  Jefferies
Andy Rountree
III. Financial Advisors’ Report – Dulles Corridor Enterprise       Tab E-3 
Doreen Frasca           Frasca & Associates, LLC
Jim Taylor                  Mercator Advisors, LLC
Bryan Grote               Mercator Advisors, LLC
Andy Rountree
IV. May 2012 Financial Report – Aviation Enterprise Tab E-4 
Andy Rountree
2:30 p.m. Business Administration Committee Meeting
(Materials in Tab F)
I. Recommendation for Airside Snow Removal and Ice Control Services Contract at Dulles International Tab F-1
Chris Browne

Download the full Schedule and Agenda. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times. Please note that two agenda items will be discussed in executive session at the Executive and Governance Committee Meeting. Further public discussion of these two items may occur at the Board of Directors Meeting. Please be advised that the public sessions for the day’s meetings will not occur until approximately 11:00 a.m.

2Pursuant to Article IX, Section 3(e) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consult with the Airports Authority=s legal counsel or staff, and/or with consultants, regarding legal issues or matters affecting or involving the Airports Authority, including pending or potential litigation, pending or potential legislation and compliance with legal requirements.

3Pursuant to Article IX, Section 3(g) of the Authority Bylaws which permits the Board and its Committees to move into executive session to consider and discuss matters covered by an audit of any aspect of Authority operations.