Meeting Minutes

Minutes of the November 14, 2012 Board of Directors Meeting


SCHEDULES AND AGENDAS FOR WEDNESDAY, NOVEMBER 14, 2012

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, NOVEMBER 14, 2012

Conference Rooms A and B
Washington Dulles International Airport

8:00 a.m. Nominations Committee Meeting1
(Materials in Tab A)

I. Recommendation on Candidates for Officers Tab A-1
Chairman Crawford
8:15 a.m. Audit – Legal Committee Meeting
(Materials in Tab B)

I. Recommendation to Increase Audit Transparency Tab B-1
Valerie Holt
RECESS
8:30 a.m. Special Joint Finance and Dulles Corridor Committee Meeting
(Materials in Tab C)
I. Recommendation Paper on the Adoption of Amendment to the Regulation Tab C-1
Establishing Toll Rates on the Dulles Toll Road
Andy Rountree
Phil Sunderland
Jim Taylor               Mercator Advisors, LLC
9:00 a.m. Annual Board of Directors Meeting
(Materials in Tab D)

I. Election of Chairman, Vice Chairman, and Secretary  
II. Minutes of the October 17, 2012 Board of Directors Meeting Tab D-1
III. Committee Reports Tab D-2 
  1. Audit – Legal Committee
  2. Business Administration Committee
  3. Dulles Corridor Committee
  4. Finance Committee
  5. Nominations Committee
  6. Special Joint Finance and Dulles Corridor Committee
IV. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Recommendation to Approve 2013 Medical and Dental Insurance Programs
    with Proposed Premium Rates
  2. Recommendation to Award Staffing Services Contract for the Dulles Toll Road
  3. Recommendation on the Adoption of Amendment to the Regulation
    Establishing Toll Rates on the Dulles Toll Road
  4. Recommendation to Increase Audit Transparency
  5. Recommendation to Authorize the Audit – Legal Committee to Review and
    Issue Final Decision on Protest Relating to the Contract for the Marketing,
    Leasing and Management of the Food Service and Retail Concessions at
    both Airports
VI. Unfinished Business
VII. Other Business & Adjournment

10:00 a.m.  Finance Committee Meeting
(Materials in Tab E)

I. Recommended 2013 Budget Tab E-1 
Andy Rountree
Rita Alston
II. Recommendation to Approve the Proposed Authorizing Extension and Substitution
of Letters of Credit and Direct Purchase of Bonds for Airport System Revenue Variable
Rate Bonds, Series 2003D, Series 2009D, Series 2010C and Series 2010D
Tab E-2
Andy Rountree
Guy Nagahama           Jefferies
III. Recommendation to Approve the Proposed Resolution Authorizing Issuance of
Full Funding Grant Agreement Notes, Series 2012
Tab E-3 
Andy Rountree
Jim Taylor           Mercator Advisors, LLC
IV. Quarterly Investment Committee Report Tab E-4 
Mark Adams
Nancy Edwards
Andy Rountree
V. Budget Reprogrammings for the Third Quarter of 2012 Tab E-5 
Andy Rountree
Rita Alston
VI. Financial Advisors’ Report – Aviation Enterprise Tab E-6 
Guy Nagahama         Jefferies
Andy Rountree
VII. Financial Advisors’ Report – Dulles Corridor Enterprise Tab E-7 
Doreen Frasca Frasca & Associates, LLC
Bryan Grote Mercator Advisors, LLC
Andy Rountree
VIII. October 2012 Financial Report – Aviation Enterprise Tab E-8 
Andy Rountree
Mark Tune
11:00 a.m. Dulles Corridor Committee Meeting
(Materials in Tab F)
I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update –Phase 1 Tab F-1
Frank Holly
Pat Nowakowski
II. October 2012 Financial Report – Dulles Corridor Enterprise Tab F-2
Mark Adams
Mark Tune

11:15 a.m.  Business Administration Committee Meeting
(Materials in Tab G)

I. Small Business Contracting Summary Tab G-1
Steve Baker
Richard Gordon
II. Reappointment of the Employee Relations Council Tab G-2
Janice Borneman-Eckels
Robin Wade
III. Recommendation to Award a Contract for Radio Network Technical Support Services Tab G-3
Syed Ali
IV. Recommendation to Execute Agreement with JetBlue Airways for Facility Improvements at Reagan National Tab G-4
Paul Malandrino

12:00 p.m. Audit – Legal Committee Meeting (reconvened)
(Materials in Tab B)

I. Calendar Year 2012 Financial Statement Auditors’ Pre-Audit Discussion Tab B-2
Kelly Thornton          PricewaterhouseCoopers
II. Calendar Year 2013 Risk Assessment and Audit Plan Tab B-3
Valerie Holt
III. Report on Overhead Rate Reviews Tab B-4
Valerie Holt
IV. Status Update on Plans to Enhance Internal Controls Tab B-5
Andy Rountree
Executive Session 2
V. Calendar Year 2012 Financial Statement Auditors’ Pre-Audit Discussion Refer to Tab B-2
Kelly Thornton          PricewaterhouseCoopers
VI. Consideration of Protest Relating to the Contract for the Marketing, Leasing and Management of the Food Service and Retail Concessions at both Airports Provided Separately
Phil Sunderland

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate.  The meetings may begin earlier or later than the scheduled times..

2Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider audit matters and the resolution regarding audit transparency scheduled to be adopted on November 14, 2012 and Section 3 (e) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consult with the Airports Authority’s legal counsel or staff, and/or with consultants, regarding legal issues or matters affecting or involving the Airports Authority, including pending or potential litigation, pending or potential legislation and compliance with legal requirements.