board_meeting

Meeting Minutes

Minutes of the December 12, 2012 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, DECEMBER 12, 2012

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, DECEMBER 12, 2012

Conference Rooms 1A/1B/1C

8:00 a.m. Executive and Governance Committee Meeting1 (Materials in Tab A)
I.	Recommendation to Approve the Revised Authority Travel Policy		Tab A-1
	Andy Rountree
II.	U.S. Department of Transportation Lease Amendment		Tab A-2
	Phil Sunderland
II.	Response Plan to Department of Transportation Inspector General Recommendations		Tab A-3
	Jack Potter

9:00 a.m. Strategic Planning and Development Committee Meeting (Materials in Tab B)
I.	Dulles International Update		Tab B-1
	Jack Potter
	Margaret McKeough
	Andy Rountree
	Chris Browne
	Frank Holly
	Mark Treadaway
	Steve Baker
II.	2013 Annual Air Service Plan and Air Service Development Information Report		Tab B-2
	Mark Treadaway
	Don Fields

10:30 a.m. Board of Directors Meeting (Materials in Tab C)
I.	I. Minutes of the November 14, 2012 Annual Board of Directors Meeting		Tab C-1

II.	Committee Reports		Tab C-2
	Audit – Legal Committee Business Administration Committee Dulles Corridor Committee Finance Committee Special Joint Finance and Dulles Corridor Committee

III.	Information Items
	President's Report Executive Vice President's Report		Oral Tab C-3
IV.	New Business
	Reappointment of the Employee Relations Council Recommendation to Award a Contract for Radio Network Technical Support Services for Phase 2 of the Dulles Corridor Metrorail Project Recommendation on Authority’s Proposed Regulation for Pre-Employment Criminal History Records’ Checks Recommended 2013 Budget Recommendation to Approve the Proposed Authorizing Extension and Substitution of Letters of Credit and Direct Purchase of Bonds for Airport System Revenue Variable Rate Bonds, Series 2003D, Series 2009D, Series 2010C and Series 2010D Recommendation to Approve the Proposed Resolution Authorizing Issuance of Full Funding Grant Agreement Notes, Series 2012 Appointment of Members to the Ethics Review Committee Recommendation to Approve the Revised Authority Travel Policy U.S. Department of Transportation Lease Amendment		Tab C-4 Tab C5 Tab C-6 Tab C-7 Tab C-8 Tab C-9 Tab C-10 Refer to Tab A-1 Refer to Tab A-2

V.	Unfinished Business

VI.	Other Business & Adjournment

11:30 a.m. Finance Committee Meeting (Materials in Tab D)
I.	Financial Advisors’ Report – Aviation Enterprise		Tab D-1
	Ken Gibbs Jefferies
	Andy Rountree

II.	Financial Advisors’ Report – Dulles Corridor Enterprise		Tab D-2
	Doreen Frasca	Frasca & Associates, LLC
	Bryan Grote	Mercator Advisors, LLC
	Andy Rountree

III.	November 2012 Financial Report – Aviation Enterprise		Tab D-3
	Andy Rountree
	Mark Tune


12:00 p.m. Dulles Corridor Committee Meeting (Materials in Tab E)
I.	Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update – Phase 1		Tab E-1
	Frank Holly
	Pat Nowakowski
II.	November 2012 Financial Report – Dulles Corridor Enterprise		Tab E-2
	Mark Adams
	Mark Tune

12:30 p.m. Business Administration Committee Meeting (Materials in Tab F)
I.	Information Paper on Draft Revisions to the Contracting Manual		Tab F-1
	Andy Rountree
	Phil Sunderland
II.	Quarterly Acquisition Report		Tab F-2
	Steve Baker
III.	Revised Pre-Solicitation Term for a Food, Fueling and Convenience Plaza at Dulles International		Tab F-3
	Steve Baker
	Kathleen Verret
IV.	Revised Pre-Solicitation Terms for Taxicab Services at Dulles International		Tab F-4
	Chris Browne
	Elmer Tippett