Meeting Minutes

Minutes of the APRIL 17, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, APRIL 17, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, April 17, 2013

Conference Rooms 1A/1B/1C

8:00 a.m. Audit – Legal Committee Meeting1
(No Materials)

Executive Session2

I.

Financial Statement Audit To be Distributed
Kelly Thornton PricewaterhouseCoopers
Norman Graves Bert Smith & Co.
8:30 a.m. Strategic Planning and Development Committee Meeting
(Materials in Tab A)

I. Virginia Department of Transportation Request for Easement at Dulles International Tab A-1
Phil Sunderland
Johnna Spera
II. Fairfax County Water Authority Request for Easement across the Dulles Toll Road and the Dulles International Airport Access Highway Tab A-2
Phil Sunderland
Johnna Spera
III. Information Presentation on Aviation Capital Construction Program Management Support Tab A-3
Frank Holly
IV. Aviation Capital Construction Program Update Tab A-4
Bern Seals
V. Pre-Solicitation Terms for an Architectural/Engineering/Planning Firm to Provide Program Management Support Services for the Aviation Capital Construction Program Tab A-5
Frank Holly
Steve Smith
VI. Pre-Solicitation Terms for On-Call Architectural/Engineering Design Services for Campus Utility Distribution and Central Plant Improvements at Reagan National Tab A-6
Frank Holly
Steve Smith
VII. Quarterly Air Service Development Report Tab A-7
Mark Treadaway
10:00 a.m. Board of Directors Meeting
(Materials in Tab B)

I. Minutes of the March 20, 2013 Board of Directors Meeting Tab B-1
II. Committee Reports Tab B-2 
  1. Audit – Legal Committee
  2. Business Administration Committee (Committee Report provided at March 20 Board Meeting – Summary Minutes included )
  3. Dulles Corridor Committee
  4. Executive and Governance Committee (Committee Report provided at March 20 Board Meeting – Summary Minutes included )
  5. Finance Committee
  6. Strategic Planning and Development Committee
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Amendment to the Bylaws Regarding the Indemnification Policy
  2. Virginia Department of Transportation Request for Easement at Dulles International
  3. Fairfax County Water Authority for Easement across the Dulles International Airport Access Highway and Dulles Toll Road
  • Tab B-4
  • Refer to Tab A-1
  • Refer to Tab A-2
V. Unfinished Business
VI. Other Business & Adjournment

11:00 a.m. Finance Committee Meeting
(Materials in Tab C)

I. Financial Advisors’ Report – Aviation Enterprise Tab C-1 
Patti Grant-Wilkinson Jefferies
Kirsten McGrath Jefferies
Andy Rountree
II. Financial Advisors’ Report – Dulles Corridor Enterprise Tab C-2 
Michael Wheet Frasca & Associates, LLC
Bryan Grote Mercator Advisors, LLC
Andy Rountree
III. March 2013 Financial Report – Aviation Enterprise Tab C-3 
Andy Rountree
Mark Tune

11:30 a.m. Business Administration Committee Meeting
(Materials in Tab D)

I. Recommendation to Award Contracts for Rental Car Concessions at Dulles International Tab D-1
Chris Browne
II. Pre-Solicitation Terms for a Fixed Base Operator Contract at Reagan National Tab D-2
Paul Malandrino
Ron Stange
12:00 p.m. Dulles Corridor Committee Meeting
(Materials in Tab E)
I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update Tab E-1
Frank Holly
Pat Nowakowski
II. Dulles Corridor Metrorail Project Quarterly Update on Phase 1 and Phase 2 – First Quarter Tab E-2
Frank Holly
Pat Nowakowski
III. Recommendation to Award Contract for the Dulles Corridor Metrorail Project – Phase 2 Program Management Support Services Tab E-3
Frank Holly
Pat Nowakowski
IV. Dulles Corridor Metrorail Project Quarterly Update on Phase 1 – First Quarter Tab E-4
Larry Melton
V. March 2013 Financial Report – Dulles Corridor Enterprise Tab E-5
Mark Adams
Mark Tune

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times

2Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors and the Vice President of Audit, when conducting a financial statement audit, require to be discussed in executive session.