Meeting Minutes

Minutes of the May 15, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, MAY 15, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, May 15, 2013

Conference Rooms 1A/1B/1C

8:00 a.m. Finance Committee Meeting1
(Materials in Tab A)
Executive Session2

I. Consideration of Changes to the Airports Authority’s Retirement Plans Tab A-1
Andy Rountree
Phil Sunderland
Warren Reisig
Ken Hoffman Venable LLP
Regular Session
II. Consideration of Changes to the Airports Authority’s Retirement Plans Oral
Andy Rountree
Phil Sunderland
Warren Reisig
Ken Hoffman Venable LLP
III. Financial Advisors’ Report – Aviation Enterprise Tab A-2 
Ken Gibbs Jefferies
Guy Nagahama Jefferies
Andy Rountree
IV. Financial Advisors’ Report – Dulles Corridor Enterprise Tab A-3 
Doreen Frasca Frasca & Associates, LLC
Jim Taylor Mercator Advisors, LLC
Andy Rountree
V. Budget Reprogrammings for the First Quarter of 2013 Tab A-4 
Andy Rountree
Rita Alston
VI. Quarterly Report on Investment Program Tab A-5 
Andy Rountree
Nancy Edwards
VII. Comprehensive Annual Financial Report for the Year Ended December 31, 2012 Tab A-6 
Andy Rountree
VIII. April 2013 Financial Report – Aviation Enterprise Tab A-7 
Andy Rountree
Mark Tune
9:00 a.m. Board of Directors Meeting
(Materials in Tab B)

I. Minutes of the April 17, 2013 Board of Directors Meeting Tab B-1
II. Committee Reports Tab B-2 
  1. Audit – Legal Committee(Committee Report provided at April 17 Board Meeting – Summary Minutes included )
  2. Business Administration Committee
  3. Dulles Corridor Committee
  4. Finance Committee
  5. Strategic Planning and Development Committee (Committee Report provided at April 17 Board Meeting – Summary Minutes included)
III. Information Items
  1. President's Report
  2. Executive Vice President's Report
IV. New Business
  1. Recommendation to Award Contracts for Rental Car Concessions at Dulles International
  2. Recommendation to Award a Contract for the Dulles Corridor Metrorail Project – Phase 2 Program Management Support Services
  3. Recommendation to Approve Changes to the Airports Authority’s Retirement Plans
  4. Personnel Matters
V. Unfinished Business
VI. Other Business & Adjournment
10:00 a.m. Business Administration Committee Meeting
(Materials in Tab C)

I. Small Business Contracting Summary (As of March 31, 2013) Tab C-1
Steve Baker
Richard Gordon
II. Recommendation to Purchase Airport Shuttle Buses Procurement at both Airports Tab C-2
Chris Browne
Paul Malandrino
III. Information Paper on the Utilization of “Other than Full and Open Competition” Tab C-3
Mark Adams
Liz Bryan
IV. Quarterly Acquisition Report Tab C-4
Mark Adams
Liz Bryan
11:00 a.m. Dulles Corridor Committee Meeting
(Materials in Tab D)

I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update Tab D-1
Frank Holly
Pat Nowakowski
II. April 2013 Financial Report – Dulles Corridor Enterprise Tab D-2
Mark Adams
Mark Tune

Download the full Schedule and Agenda document. (PDF)

1 All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2 Pursuant to Article IX, Sections 3(a)(e) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consult and discuss with legal counsel the Airports Authority’s compliance with statutory and regulatory requirements, here to address legal issues associated with the Airports Authority’s retirement plans and related amendments thereto.