Meeting Minutes

Minutes of the November 13, 2013 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, NOVEMBER 13, 2013

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, NOVEMBER 13, 2013

Conference Rooms 1A/1B/1C

8:00 a.m. Finance Committee Meeting1

Executive Session2

Tab 1 Information Paper Regarding Negotiations for a Liquidity Facility for the Aviation Enterprise’s Commercial Paper Program
Andy Rountree
Guy Nagahama Jefferies
Tab 2 Recommendation Regarding Assignment of Roles for Investment Banking Firms on Anticipated Transactions for the Dulles Corridor Enterprise
Andy Rountree
Doreen Frasca Frasca & Associates, L.L.C.
Bryan Grote Jefferies
Regular Session

Tab 3 Selection of Senior Manager(s) and Co-Manager(s) for the Dulles Toll Road Revenue Bonds, Series 2014
Andy Rountree
Doreen Frasca Frasca & Associates, L.L.C.
Bryan Grote Jefferies
Tab 4 Selection of Senior Manager(s) and Co-Manager(s) for the Dulles Toll Road Revenue Bonds, Series 2014
Andy Rountree
Doreen Frasca Frasca & Associates, L.L.C.
Bryan Grote Jefferies
Tab 5 Recommendation to Approve the Proposed Resolution Authorizing the Dulles Toll Road Subordinated Lien Revenue Notes, Series 2013
Andy Rountree
Doreen Frasca Frasca & Associates, L.L.C.
Bryan Grote Jefferies
Tab 6 Recommendation to Approve the Submission of the Passenger Facility Charge Application for Reagan National Airport to Fund the Airport Metrorail Station Project at Dulles International Airport and Certain Airfield Projects at Reagan National Airport
Andy Rountree
Tab 7 2014 Budget Update
Andy Rountree
Rita Alston
Tab 8 Budget Reprogrammings for the Third Quarter of 2013
Andy Rountree
Rita Alston
Tab 9 Financial Advisors’ Report – Aviation Enterprise
Andy Rountree
Doreen Frasca Frasca & Associates, L.L.C.
Jim Taylor Mercator Advisors LLC
Tab 10 Financial Advisors’ Report – Dulles Corridor Enterprise
Andy Rountree
Doreen Frasca Frasca & Associates, L.L.C.
Jim Taylor Mercator Advisors LLC
Tab 11 Investment Program Report for the Third Quarter of 2013
Mark Adams
Nancy Edwards
Tab 12 October 2013 Financial Report – Aviation Enterprise
Andy Rountree
Chris Wedding
9:45 a.m. Nominations Committee Meeting

Tab 13 Recommendation on Candidates for Officers
Shirley Hall
10:00 a.m. Annual Board of Directors Meeting

Tab 14 Election of Chairman, Vice Chairman and Secretary (Oral)
Tab 15 Minutes of the October 16, 2013 Board of Directors Meeting
Tab 16 Committee Reports
  • Tab 16.1 Audit – Legal Committee
  • Tab 16.2 Business Administration Committee
  • Tab 16.3 Dulles Corridor Committee
  • Tab 16.4 Executive and Governance Committee (October 16 Committee Report presented on October 16 – Summary Minutes included)
  • Tab 16.5 Finance Committee
  • Tab 17 Information Items
  • Tab 17.1 President's Report (Oral)
  • Tab 17.2 Executive Vice President's Report
  • Tab 18 New Business
  • Tab 18.1 Recommendation to Approve 2014 Medical and Dental Insurance Programs and Proposed Premiums
  • Tab 18.2 Recommendation to Approve the Proposed Resolution Authorizing the Dulles Toll Road Subordinated Lien Revenue Notes, Series 2013
  • Tab 18.3 Selection of Senior Manager(s) and Co-Manager(s) for the Dulles Toll Road Revenue Bonds, Series 2014
  • Tab 18.4 Selection of Firm(s) for Negotiation of Potential Transportation Infrastructure Finance and Innovation Act Anticipation Notes
  • Tab 18.5 Recommendation to Approve the Submission of the Passenger Facility Charge Application for Reagan National Airport to Fund the Airport Metrorail Station Project at Dulles International Airport and Certain Airfield Projects at Reagan National Airport
  • Tab 19 Unfinished Business (Oral)
    Tab 20 Other Business & Adjournment (Oral)
    11:00 a.m. Business Administration Committee Meeting

    Tab 21 Proposed Amendments to Metropolitan Washington Airports Authority Regulations
    Phil Sunderland
    Paul Malandrino
    Chris Browne
    Tab 22 Pre-Solicitation Terms for 2015 Healthcare Plans
    Tony Vegliante
    Warren Reisig
    Tab 23 Quarterly Acquisition Report
    Mark Adams
    Liz Bryan
    11:30 a.m. Dulles Corridor Committee Meeting

    Tab 24 Dulles Corridor Metrorail Project Phase 1 Monthly Cost Summary
    Frank Holly
    Pat Nowakowski
    Tab 25 Dulles Corridor Metrorail Project Quarterly Update
    Frank Holly
    Pat Nowakowski
    Tab 26 Dulles Corridor Metrorail Project Quarterly Update
    Larry Melton Dulles Transit Partners
    Tab 27 Pre-Solicitation Terms on the Procurement for Special Inspection and Testing Services for Phase 2 Dulles Corridor Metrorail Project
    Frank Holly
    Pat Nowakowski
    Tab 28 October 2013 Financial Report – Dulles Corridor Enterprise
    Mark Adams
    Chris Wedding
    12:15 p.m. Audit – Legal Committee Meeting

    Regular Session

    Tab 29 2014 Risk Assessment and Audit Plan
    Valerie Holt
    Tab 30 Audit Follow-Up Summary
    Valerie Holt
    Tab 31 Overhead Rate Reports
    Valerie Holt
    Executive Session3

    Tab 32 PricewaterhouseCoopers Audit Planning and Discussion
    Kelly Thornton PricewaterhouseCoopers
    Norman Graves Bert Smith & Company

    Download the full Schedule and Agenda document. (PDF)

    1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

    2 Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.

    3Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.