Meeting Minutes

Minutes of the March 19, 2014 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, MARCH 19, 2014

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, MARCH 19, 2014

Conference Rooms 1A/1B/1C

8:00 a.m. Risk Management Committee Meeting1

Executive Session2

Tab 1 PricewaterhouseCoopers Financial Statement Audit Update
Kelly Thornton PricewaterhouseCoopers
Norman Graves Bert Smith & Company
Tab 2 Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.
NOTE: Recess Risk Management Committee Meeting

8:30 a.m. Human Resources Committee Meeting

Executive Session3

Tab 3 Personnel Matters
Jack Potter
Tony Vegliante
NOTE: Recess Human Resources Committee Meeting

8:45 a.m. Finance Committee Meeting

Executive Session4

Tab 4 Recommendation Regarding Selecting Book-running Senior Manager, Co-Senior Manager and Co-Managers for the Airport System Revenue and Refunding Bonds, Series 2014A
Andy Rountree
Regular Session

Tab 5 Recommendation Regarding Selecting Book-running Senior Manager, Co-Senior Manager and Co-Managers for the Airport System Revenue and Refunding Bonds, Series 2014A
Andy Rountree
NOTE: Recess Finance Committee Meeting
9:15 a.m. Human Resources Committee Meeting (reconvened)

Tab 6 Recommendation on the Proposed Amendment to the Airports Authority Statement of Functions
Jack Potter
Tony Vegliante
Tab 7 Information Report on the Human Resources Blueprint
Tony Vegliante
9:45 a.m. Board of Directors Meeting

Tab 8 Minutes of the February 19, 2014 Board of Directors Meeting
Tab 9 Committee Reports
  • Tab 9.1 Business Administration Committee (February 19 Committee Report presented on February 19 – Summary Minutes included)
  • Tab 9.2 Dulles Corridor Committee
  • Tab 9.3 Finance Committee
  • Tab 9.4 Human Resources Committee (Oral) (Summary Minutes will be provided for April 16 Meeting)
  • Tab 10 Information Items
  • Tab 10.1 President's Report (Oral)
  • Tab 10.2 Executive Vice President's Report
  • Tab 11 New Business
  • Tab 11.1 Recommendation Regarding Selecting Book-running Senior Manager, Co-Senior Manager and Co-Managers for the Airport System Revenue and Refunding Bonds, Series 2014A
  • Tab 11.2 Recommendation on the Proposed Amendment to the Airports Authority Statement of Functions
  • Tab 12 Unfinished Business (Oral)
    Tab 13 Other Business & Adjournment (Oral)
    10:30 a.m. Finance Committee Meeting (reconvened)

    Tab 14 Financial Advisors’ Report – Aviation Enterprise
    Andy Rountree
    Ken Gibbs Jefferies
    Guy Nagahama Jefferies
    Tab 15 Financial Advisors’ Report – Dulles Corridor Enterprise
    Andy Rountree
    Doreen Frasca Frasca & Associates, L.L.C
    Bryan Grote Mercator Advisors LLC
    Tab 16 Recommendation to Amend and Restate the Investment Policy
    Andy Rountree
    Mark Adams
    Nancy Edwards
    Tab 17 Quarterly Report on Investment Program (Quarter ending December 31, 2013)
    Mark Adams
    Nancy Edwards
    Tab 18 February 2014 Financial Report – Aviation Enterprise
    Andy Rountree
    Chris Wedding
    Tab 19 February 2014 Financial Report – Dulles Corridor Enterprise
    Mark Adams
    Chris Wedding
    11:00 A.m. Dulles Corridor Committee Meeting

    Tab 20 Dulles Corridor Metrorail Project Monthly Cost Summary for Phases 1 and 2 (As of January 31, 2014)
    Pat Nowakowski
    Anne Field
    Tab 21 Recommendation to Award a Contract for Special Inspection and Testing Services for Phase 2 of the Dulles Corridor Metrorail Project
    Pat Nowakowski
    11:30 a.m. Business Administration Committee Meeting

    Tab 22 Pre-Solicitation Terms for a Duty Free Concession Operator for Dulles International and Reagan National Airports
    Steve Baker
    Sandy Greene
    Tab 23 Recommendation Paper for Maintenance and Repair Service of the Vertical and Horizontal Pedestrian Conveyance Systems at Dulles International
    Chris Browne
    Tab 24 Pre-Solicitation Terms for Aircraft Deicing Fluid Recovery, Disposal and Recycling Services Contract at Dulles International and Reagan National Airports
    Chris Browne
    Paul Malandrino
    12:00 p.m. Risk Management Committee Meeting (reconvened)

    Tab 25 P-Card
    Valerie Holt
    Tab 26 Travel Expenses
    Valerie Holt
    Tab 27 Taxi Dispatch
    Valerie Holt
    12:15 p.m. Strategic Development Committee

    Regular Session

    Tab 28 Air Service Development Information Report
    Mark Treadaway
    Executive Session5

    Tab 29 Use and Lease Agreement Considerations
    Jack Potter
    Margaret McKeough

    Download the full Schedule and Agenda document. (PDF)

    1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

    2Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.

    3Pursuant to Article IX, Section 3(a) of the Authority Bylaws which permits the Board and its Committees to move into executive session for personnel matters such as employment, appointment, assignment, promotion, demotion, performance appraisal, discipline, resignation, salaries and benefits, and interviews of Directors, officers, and employees of the Authority, and applicants for the same.

    4Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.

    5Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.