TUESDAY September 18, Board and Committee Meetings

Event Type

Board of Directors

Starts

September 18, 2018

Time

8:00 AM EDT
Add to Calendar

Agenda

  8:00 a.m.       Strategic Development Committee Meeting
  8:45 a.m.       Finance Committee Meeting
  9:45 a.m.       Risk Management Committee Meeting
10:00 a.m.       Board of Directors Meeting
10:45 a.m.       Dulles Corridor Committee Meeting
11:15 a.m.       Business Administration Committee Meeting
12:00 p.m.       Human Resources Committee Special Meeting
12:30 p.m.       Nominations Committee Meeting
12:45 p.m.       Executive and Governance Committee Meeting
  1:15 p.m.       Risk Management Committee Meeting (reconvened)
 

 

SCHEDULES AND AGENDAS

FOR

TUESDAY, SEPTEMBER 18, 2018

 

Corporate Offices

Two Potomac Yard, 2733 Crystal Drive, Arlington, VA  22202

Fifth Floor Conference Rooms

 

8:00 a.m.  Strategic Development Committee Meeting1

 

Tab 1    Ronald Reagan Washington National Airport Project Journey

Roger Natsuhara                       Vice President for Engineering

Richard Golinowski                    Project Journey Integration Manager  

Tab 2    Recommendation to Approve the Request of Virginia Department of Transportation for Easement across Washington Dulles International Airport Property at Route 28

Johnna Spera                            Deputy General Counsel

Tab 3    Recommendation to Approve the Sale of 424 Acres at Washington Dulles International Airport

Jerome L. Davis                        Executive Vice President and Chief Revenue Officer

Steve Baker                              Deputy Vice President, Real Estate Development

Tab 4    Recommendation to Approve an Amendment to the Airport Use Agreement and Premises Lease for Washington Dulles International Airport

Phil Sunderland                        Vice President and General Counsel

Andy Rountree                         Vice President for Finance and Chief Financial Officer

8:45 a.m.  Finance Committee Meeting

Tab 5    Financial Advisors’ Report – Aviation Enterprise

Andy Rountree                        Vice President for Finance and Chief Financial Officer

Ken Cushine                            Frasca & Associates, L.L.C.

Tab 6    Recommendation to Amend and Restate Investment Policy

Andy Rountree                       Vice President for Finance and Chief Financial Officer

Ken Cushine                              Frasca & Associates, L.L.C.

Tab 7    Quarterly Report on the Investment Program (Quarter Ended June 30, 2018)

Andy Rountree                      Vice President for Finance and Chief Financial Officer

Tab 8    Recommendation to Approve the Conversion of Bonds for the Series 2003D Bonds and the Substitution Letter of Credit for the Series 2011A Bonds of the Aviation Enterprise’s Variable Rate Debt Portfolio

Andy Rountree                          Vice President for Finance and Chief Financial Officer

Giedre Ball                                Debt Program Manager

Ken Cushine                              Frasca & Associates, L.L.C.

Tab 9    August 2018 Financial Report – Aviation Enterprise

Andy Rountree                         Vice President for Finance and Chief Financial Officer

Chris Wedding                          Controller

Tab 10  August 2018 Financial Report – Dulles Corridor Enterprise

Andy Rountree                         Vice President for Finance and Chief Financial Officer

Chris Wedding                          Controller

Tab 11  Budget Reprogrammings for the Second Quarter of 2018 (Quarter Ended June 30, 2018) (Oral)

Andy Rountree                         Vice President for Finance and Chief Financial Officer

Tab 12  Financial Advisors’ Report – Dulles Corridor Enterprise

Andy Rountree                        Vice President for Finance and Chief Financial Officer

Jim Taylor                                Mercator Advisors LLC

9:45 a.m.  Risk Management Committee Meeting

Regular Session

Tab 13  Recommendation for the Vice President for Audit (Oral)

Tony Griffin                               Co-Chair, Risk Management Committee

Mark Uncapher                        Co-Chair, Risk Management Committee

RECESS

10:00 a.m.  Board of Directors Meeting

Tab 14  Minutes of the July 18, 2018 Board of Directors Meeting

Tab 15  Committee Reports

15.1      Dulles Corridor Committee

15.2      Finance Committee

15.3      Risk Management Committee

15.4      Strategic Development Committee

Tab 16  Information Items

16.1      President’s Report (Oral)

16.2      Executive Vice Presidents’ Reports

Tab 17  New Business

17.1      Recommendation to Approve the Sale of 424 Acres at Washington Dulles International Airport

17.2      Recommendation to Approve an Amendment to the Airport Use Agreement and Premises Lease for Washington Dulles International Airport

17.3      Reccomendation to Amend and Restate Investment Policy

17.4      Recommendation to Approve the Conversion of Bonds for the Series 2003D Bonds and the Substitution Letter of Credit for the Series 2011A Bonds of the Aviation Enterprise’s Variable Rate Debt Portfolio

17.5      Recommendation for the Vice President for Audit (Oral)

Tab 18  Unfinished Business (Oral)

Tab 19  Other Business & Adjournment (Oral)

10:45 a.m.  Dulles Corridor Committee Meeting

Tab 20  Quarterly Dulles Corridor Metrorail Project Cost and Schedule Update for Phase 1 as of July 31, 2018

Charles Stark                            Vice President, Dulles Corridor Metrorail Project

Anne Field                                Controller, Dulles Corridor Metrorail Project

Tab 21  Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phase 2 as of July 31, 2018

Charles Stark                            Vice President, Dulles Corridor Metrorail Project

Anne Field                                Controller, Dulles Corridor Metrorail Project

Tab 22  Dulles Corridor Metrorail Project – Phase 2, Package A – Quarterly Update

Keith Couch                              Capital Rail Constructors

11:15 a.m.  Business Administration Committee Meeting

Tab 23  Recommendation to Award a Sole Source Contract for Police Tasers

Bryan Norwood                         Vice President for Public Safety

David Huchler                           Police Chief

Tab 24  Pre-Solicitation Terms for a Computerized Maintenance Management System at Ronald Reagan Washington National Airport, Washington Dulles International Airport, and the Dulles Toll Road

Richard Golinowski                    Manager, Engineering and Maintenance Department, Ronald Reagan Washington National Airport

Tab 25  Pre-Solicitation Terms for Rental Car Concession Contracts at Washington Dulles International Airport

Mike Stewart                             Vice President and Airport Manager

Tab 26  Quarterly Acquisition Report (Quarter Ended June 30, 2018)

Julia Hodge                              Vice President for Supply Chain Management

12:00 p.m.  Human Resources Committee Special Meeting

Tab 27  Recommendation to Exercise an Option Year for the Medical and Dental Benefit Plans for Employees and Retirees

Tony Vegliante                          Vice President for Human Resources and Administrative Services

Tab 28  Information Report on Workforce Planning and Profile

Tony Vegliante                          Vice President for Human Resources and Administrative Services

Tanisha Lewis                            Human Capital Management Performance and Business Readiness Manager

12:30 p.m.  Nominations Committee Meeting

Tab 29  Election of Committee Chair and Discussion of Process and Proposed Schedule to Determine Candidates for Officers

Warner H. Session                    Chairman

12:45 p.m.  Executive and Governance Committee Meeting

Tab 30   Information on Enhancements to the Board Orientation, OnBoarding and Board Transition Processes for New and Departing Board Members

Barbara Lang                            Chair, Executive and Governance Committee

Monica Hargrove                       Vice President and Secretary

Jane-Scott Cantus                     The ILEX Group, LLC

1:15 p.m.  Risk Management Committee Meeting (reconvened)

Regular Session

Tab 31  Recently-Completed Audit Reports

  • Contracting Officer Technical Representative Processes and Responsibilities
  • Audit of Accounts Payable Process
  • Information Technology General Controls Review

Alan Davis                                  Acting Vice President for Audit

Marilou Parayaoan                     Audit Manager

Executive Session2

Tab 32  Recently-Completed Audit Reports

  • Contracting Officer Technical Representative Processes and Responsibilities
  • Audit of Accounts Payable Process
  • Information Technology General Controls Review

Alan Davis                                  Acting Vice President for Audit

Marilou Parayaoan                     Audit Manager 

 

1 All Committee Meeting times are approximate.  The Committee Meetings may begin earlier or later than the scheduled times.

Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to discuss existing or prospective contracts, business or legal relationships in order to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.