Reagan Pass & ID Office

The Reagan National Pass & ID Office issues badges for airport employees

Pass and ID Office Location and Hours
Badge Application Process
Certification Official Information
Company Onboarding (Forthcoming)
Fingerprinting Office and Training Room Information
AOA Vehicle Inspection Information
Contact Information
Attachment / Forms

NOTICES...

IF YOU HAVE LOST YOUR BADGE, IT HAS BEEN STOLEN, OR IS OTHERWISE UNACCOUNTED FOR, YOU MUST REPORT IT IMMEDIATELY TO THE PASS AND ID OFFICE AT 703-417-8052 OR AIRPORT OPERATIONS AT 703-417-8050.  TO BE REISSUED A BADGE YOU MUST COMPLETE AND SUBMIT THE UNACCOUNTED BADGE FORM.  ALL BADGES WHICH ARE FOUND MUST BE TURNED IN TO THE PASS AND ID OFFICE, AIRPORT OPERATIONS, OR AIRPORT  POLICE.

 

EFFECTIVE JULY 1, 2016- Ronald Reagan Washington National Airport (DCA) is reinstating the recurrent security training requirement for all badge holders upon renewal as announced in the Airport Security BulletinTo learn which training is required, please see the Training Requirements for Badge Holders for your badge type.

 

EFFECTIVE JULY 27, 2015, Ronald Reagan Washington National Airport (DCA) requires recurrent Criminal History Record Checks (CHRC) to be conducted for all employees to whom the airport has issued an Airport ID badge. This in accordance with Transportation Security Administration (TSA) regulation 49 CFR 1542.303. CHRCs will be reprocessed at the time of badge renewal application.

 


Pass and ID Office Location and Hours

Location: Terminal A on the lower level in the Airport Operations Department, Suite A1-175

Mailing Address:

Airport Operations Department (MA-110)
Pass & ID Office
Ronald Reagan Washington National Airport

Washington, DC  20001

Hours Open: Monday to Friday 7:00am - 3pm, except the 2nd Wednesday of each month.

The Airports Authority normally follows the OPM guidelines for the Federal holidays closings and any other delayed openings and early closings.

Planned Closures for 2016: Pass & ID will be closed on the following:

  • Monday, July 04, 2016 - Federal Holiday   Independence Day
  • Wednesday, July 13, 2016 - Administrative Closure
  • Wednesday, August 10, 2016 - Administrative Closure
  • Monday, September 05, 2016 - Federal Holiday Labor Day
  • Wednesday, September 14, 2016 - Administrative Closure
  • Monday, October 10, 2016 - Federal Holiday Columbus Day
  • Wednesday, October 12, 2016 - Administrative Closure
  • Wednesday, November 9, 2016 - Administrative Closure
  • Friday, November 11, 2016 - Federal Holiday Veterans' Day
  • Thursday, November 24, 2016 -   Federal Holiday  Thanksgiving
  • Wednesday, December 14, 2016 - Administrative Closure
  • Monday, December 26, 2016 - Federal Holiday Observance of Christmas Day
  • Saturday, December 31, 2016 - Federal Holiday New Year's Eve
 

Badge Application Process

Applicants are processed on a first-come, first-served basis.

If you are a new applicant: 

  1. Report to the Pass & ID office first with all the completed required documentation.
  2. You will then be sent to be fingerprinted for the Criminal History Records Check (CHRC) and STA submission.
  3. You will be notified by your Certifying Official when your application has been approved.
  4. Once notified, return to the fingerprinting office to complete your training.
  5. Once you have completed training, proceed to the Pass and ID office to receive your bage.

If you are renewing your badge:

  1. Come to the Fingerprinting Office to complete your training if you have one of the following:
    • Recurrent SIDA training for those individuals renewing starting July 1, 2016.
    • Non-movement driver endorsement as indicated by a "D" on your badge.
    • Movement driver endorsement as indicated by a "DM" on your badge.
    • Are a designated Certifying Official for your company.
  2. Once you have completed training, proceed to the Pass and ID office with all the completed required documentation to receive your badge. Badges may be renewed up to 30 calendar days prior to badge expiration.

Required forms for all applicants - Click links below to download, complete and print both forms.  If you need help completing the application, please refer to the Instructions.

1. Pass & ID Application Form Click to download Effective September 18, 2015

 IMPORTANT– ID Application must be printed double-sided on two pieces of paper.

2. Fingerprint Application (36 Questions) Click to download

 

Annually, each application must be marked as a Renewal and the Individual must present two (2) forms of Identification. One must be picture ID.

To learn which training is required, please see the Training Requirements for Badge Holders for your badge type.

For more information, please see the Orders and Instructions relating to ID Badge requirements.

IF YOU HAVE LOST YOUR BADGE, IT HAS BEEN STOLEN, OR IS OTHERWISE UNACCOUNTED FOR, YOU MUST REPORT IT IMMEDIATELY TO THE PASS AND ID OFFICE AT 703-417-8052 OR AIRPORT OPERATIONS AT 703-417-8050.  TO BE REISSUED A BADGE YOU MUST COMPLETE AND SUBMIT THE UNACCOUNTED BADGE FORM.


Certification Official Information

Airport security is a serious matter and one which requires trustworthy dedicated individuals to oversee the various processes. One of the individuals that the Transportation Security Administration (TSA) requires is an Authorized Signer… known at Reagan National as the Designated Certification Official or Certification Official.  As a Certification Official, a great responsibility is placed upon the individual to help the Airport Authority ensure the integrity and accountability of the badging and access control systems for the respective company.

An individual must be designated by their company to be a Certification Official through a request submitted on the Designated Certification Official Letter (available from the Pass and ID Office).  Once the request is approved and the Certification Official has cleared the process, the Designated Certification Official Letter will be kept on file in the Pass & ID Office and must be updated by the company within 7 business days if there are any changes.

The Designated Certification Official must complete the following prior to any other employee starting the badge application process:

  1. Apply for and receive an airport issued ID badge.

  2. Complete the Security Training and the Certification Official Training video. This training must be completed annually as part of the badge renewal training for the Designated Certification Official. 

  3. Attend a meeting with the Pass and ID Supervisor to discuss your duties and responsibilities.Please contact the Pass and ID office at the information listed below and ask to speak to the Supervisor to schedule the meeting.

 Additionally, you must maintain a valid ID badge and complete the applicable annual training in order to retain your status as a Certification Official.

It is the responsibility of a Certification Official to have a complete understanding of the duties and responsibilities, to understand the basic concepts and requirements of airport security, and to be proactively involved in the role as a Certification Official.  Failure of the Certification Official to comply with any of the requirements may cause delays in processing a company’s employees or personnel through the Pass and ID Office.

 

To help the Certification Official in understanding the duties and responsibilities, the Pass and ID Office has developed the Certification Official Packet for guidance and reference.

When returning ID badges to the Pass and ID Office, please complete the Returned Badge Receipt Form and bring it along with the badges to the Pass and ID office.  The form will be signed off by the Pass and ID Office and you will be provided a copy of the signed receipt.

If your employee has a lost, stolen, or otherwise unaccounted badge and they need to have a new one issued; please ensure that they bring the UNACCOUNTED BADGE FORM with them to the Pass and ID Office.

 


DCA Fingerprinting Office

Located adjacent to the Reagan National Pass & ID Office (see above)

Hours Open: Monday to Friday 7:00am - 3pm : Closed second Wednesday of each month.

Fingerprint and IET training room for new applicants can be process during attendant hours of 7:00am – 3:00pm.

*** Effective July 27, 2015, the fee for fingerprint collection is $29.00. If receiving a security threat assessment (STA) an additional $11 fee will be charged (Total fee $29 + $11= $40) (check, cash, money order, or credit card accepted) ***

Interactive Employee Training (IET) Room

Located adjacent to the Reagan National Pass & ID Office (see above)

Hours Open:

  • Valid/current badge holders may swipe in during the hours of 6:00am - 6:00pm, Monday to Friday.
  • New Applicants can attend training during attendant hours of 7:00am – 3:00pm, Monday to Friday.

Agent Cashier’s Office

Located in the Reagan National Pass & ID Office (see above)

Hours Open: Monday to Friday 7:00am - 3pm : Closed second Wednesday of each month

Customs Seals - if applicable

Please call 703-661-2800 for more information.


AOA Vehicle Inspection Information

AOA Vehicle Inspections are required on all vehicles operated on the AOA. Vehicles must meet the minimum requirements as described in the Vehicle Control Program as summarized on the Inspection Checklist.

AOA Vehicle Inspections are conducted by appointment only Monday through Friday.  Please complete the Inspection Application and have the authorized company representative submit it in accordance with the instructions.

For questions or to schedule an appointment, please contact the Airport Operations Office at 703-417-8100.

For more information on the vehicle inspections process, please see the Orders and Instructions relating to the Vehicle Control Program.


Pass & ID Related Contact Numbers

Pass and ID Office
Phone: 703-417-8052
Fax: 703-417-0504
 
Fingerprinting Office
703-417-4631 or 4632
 
Agent Cashier's Office
703-417-8015
 
Customs and Border Protection
703-417-0545 or
703-661-2800
 
 
 

 

 

Attachment