Reagan Pass & ID Office

The Reagan National Pass & ID Office issues badges for airport employees

 

Online Reservations

 

Pass and ID Office Location and Hours
Badge Application Process
Certification Official Information
Company Onboarding (Forthcoming)
Fingerprinting Office and Training Room Information
AOA Vehicle Inspection Information
Contact Information
Attachment / Forms

NOTICES...

 


Pass and ID Office Location and Hours

Location: Terminal A on the lower level in the Airport Operations Department, Suite A1-175

Mailing Address:

Airport Operations Department (MA-110)
Pass & ID Office
Ronald Reagan Washington National Airport

Washington, DC  20001

Hours Open: Monday to Friday 7:00am - 3pm, except the 2nd Wednesday of each month.

The Airports Authority normally follows the OPM guidelines for the Federal holidays closings and any other delayed openings and early closings.

Planned Closures for 2018: Pass & ID will be closed on the following:

  • Monday, November 12:                 Veteran’s Day (Observed)

  • Wednesday, November 14            Administrative Closure

  • Thursday, November 22:               Thanksgiving Day

  • Wednesday, December 12             Administrative Closure

  • Tuesday, December 25:                 Christmas Day


Badge Application Process:

Applicants are processed on a first-come, first-served basis.

If you are a new applicant: 

  1. Report to the Pass & ID office first with all the completed required documentation.
  2. Check in at the kiosk to receive a numbered ticket.
  3. You will then be sent to be fingerprinted for the Criminal History Records Check (CHRC) and STA submission.
  4. You will be notified by your Certifying Official when your application has been approved.
  5. Once notified, return to the fingerprinting office to complete your training.
  6. Once you have completed training, proceed to the Pass and ID office to receive your bage.

If you are renewing your badge:

  1. Come to the Fingerprinting Office to complete your training if you have one of the following:
    • Recurrent SIDA training.
    • Non-movement driver endorsement as indicated by a "D" on your badge.
    • Movement driver endorsement as indicated by a "DM" on your badge.
    • Are a designated Certifying Official for your company.
  2. Once you have completed training, proceed to the kiosks in order to receive a numbered ticket for processiong.
  3. Proceed to the Pass and ID office with all the completed required documentation to receive your badge. Badges may be renewed up to 30 calendar days prior to badge expiration.

Required forms for all applicants - Click links below to download, complete and print both forms.  If you need help completing the application, please refer to the Instructions.

1. Pass & ID Application Form Click to download 

 IMPORTANT– ID Application must be printed double-sided on two pieces of paper.

2. Fingerprint Application (36 Questions) Click to download

 

Annually, each application must be marked as a Renewal and the Individual must present two (2) forms of Identification. One must be picture ID.

To learn which training is required, please see the Training Requirements for Badge Holders for your badge type.

If you need to schedule your Advanced Movement Area Driver Training course with an Airport Operations representative, please email us.

For more information, please see the Orders and Instructions relating to ID Badge requirements.

IF YOU HAVE LOST YOUR BADGE, IT HAS BEEN STOLEN, OR IS OTHERWISE UNACCOUNTED FOR, YOU MUST REPORT IT IMMEDIATELY TO THE PASS AND ID OFFICE AT 703-417-8052 OR AIRPORT OPERATIONS AT 703-417-8050.  TO BE REISSUED A BADGE YOU MUST COMPLETE AND SUBMIT THE UNACCOUNTED BADGE FORM.


Certification Official Information

Airport security is a serious matter and one which requires trustworthy dedicated individuals to oversee the various processes. One of the individuals that the Transportation Security Administration (TSA) requires is an Authorized Signer… known at Reagan National as the Designated Certification Official or Certification Official.  As a Certification Official, a great responsibility is placed upon the individual to help the Airport Authority ensure the integrity and accountability of the badging and access control systems for the respective company.

An individual must be designated by their company to be a Certification Official through a request submitted on the Designated Certification Official Letter (available from the Pass and ID Office).  Once the request is approved and the Certification Official has cleared the process, the Designated Certification Official Letter will be kept on file in the Pass & ID Office and must be updated by the company within 7 business days if there are any changes.

The Designated Certification Official must complete the following prior to any other employee starting the badge application process:

  1. Apply for and receive an airport issued ID badge.

  2. Complete the Security Training and the Certification Official Training video. This training must be completed annually as part of the badge renewal training for the Designated Certification Official. 

  3. Attend a meeting with the Pass and ID Supervisor to discuss your duties and responsibilities.Please contact the Pass and ID office at the information listed below and ask to speak to the Supervisor to schedule the meeting.

 Additionally, you must maintain a valid ID badge and complete the applicable annual training in order to retain your status as a Certification Official.

It is the responsibility of a Certification Official to have a complete understanding of the duties and responsibilities, to understand the basic concepts and requirements of airport security, and to be proactively involved in the role as a Certification Official.  Failure of the Certification Official to comply with any of the requirements may cause delays in processing a company’s employees or personnel through the Pass and ID Office.

To help the Certification Official in understanding the duties and responsibilities, the Pass and ID Office has developed the Certification Official Packet for guidance and reference.

When returning ID badges to the Pass and ID Office, please complete the Returned Badge Receipt Form and bring it along with the badges to the Pass and ID office.  The form will be signed off by the Pass and ID Office and you will be provided a copy of the signed receipt.

If your employee has a lost, stolen, or otherwise unaccounted badge and they need to have a new one issued; please ensure that they bring the UNACCOUNTED BADGE FORM with them to the Pass and ID Office.

 


DCA Fingerprinting Office

Located adjacent to the Reagan National Pass & ID Office (see above)

Hours Open: Monday to Friday 7:00am - 3pm : Closed second Wednesday of each month.

Fingerprint and IET training room for new applicants can be process during attendant hours of 7:00am – 3:00pm.

*** Effective July 27, 2015, the fee for fingerprint collection is $29.00. If receiving a security threat assessment (STA) an additional $11 fee will be charged (Total fee $29 + $11= $40) (check, cash, money order, or credit card accepted) ***

Interactive Employee Training (IET) Room

Located adjacent to the Reagan National Pass & ID Office (see above)

Hours Open:

  • Valid/current badge holders may swipe in during the hours of 6:00am - 6:00pm, Monday to Friday.
  • New Applicants can attend training during attendant hours of 7:00am – 3:00pm, Monday to Friday.

Agent Cashier’s Office

Located in the Reagan National Pass & ID Office (see above)

Hours Open: Monday to Friday 7:00am - 3pm : Closed second Wednesday of each month

Customs Seals - if applicable

Effective June 1, 2018 -  The US Customs and Border Protection (CBP), Port of Washington at Dulles, will be implementing CBP Security Zones for CBP regulated areas. Please reference the Public Information Notice WAS-11-03.

  • ZONE 1: Encompasses the Federal Inspection area (FIS), including the aircraft, sterile corridors, jet way, elevators, stairways leading into the FIS, and in-transit facilities, as well as all areas designated by the Port Director or designee for the processing of passengers and baggage of arriving international aircraft.

  • ZONE 2: Encompasses those areas outside the FIS including the envelope of an aircraft (with NO passengers or crew on board) arriving or departing international (outside the U.S.), the ramp, tarmac, and baggage/cargo staging areas where activities related to international arrivals and departures occur.

    • The "envelope of an aircraft" (with NO passengers or crew on board) refers to the area around the aircraft and everything that encompasses or comes in contact with the aircraft - such as ground personnel, equipment, baggage carts and baggage, fuel trucks, loading equipment, etc.

All individuals must apply annually for a Customs Seal to be authorized to work or be present in the new Security Zones. Individuals who currently have a Customs Seal must complete the new Seal Application Process upon renewal of their airport issued ID badge.

The new Seal Application Process for CBP Regulated Areas is outlined below in accordance with the directive by CBP Public Information Notice WAS-11-02.

  • All certified signers must send the completed customs seal application packet via email to dullessealsapps@cbp.dhs.gov.

  • The email with completed customs seal application packet must contain the following:

    • The fillable-pdf containing CBP Form 3078 (Application for Identification Card) as well as an electronically signable version of the CBP Form 3078 Appendix A.  This fillable-pdf is also available below.

    • Scanned copies of two valid forms of ID, and

    • The letter to the Area Port Director Daniel Mattina regarding the applicants intended position and company performed background check. This letter must state the requested Zone (Zone 1 or Zone 2) and describe the duties that the applicant will perform while in the Customs Security Area.

  • Upon receipt of all three items listed above in one email, dullessealsapps@cbp.dhs.gov will review the application packet and notify the original email sender that the applicant should come to the Seals office at IAD main terminal located on baggage claim level beyond bag claim #15.

  • All seals applicants must then come to the Seals office in order to verify the applicants ID and, if necessary, obtain the CBP stamp so that the applicant may be fingerprinted at the MWAA Pass & ID Office.

A copy of the letter to the Area Port Director must be submitted to the Pass and ID Office with all new and renewal Airport ID Badge Applications for those individuals desiring to acquire or renew  Customs Seal.

 

Any questions may be addressed to the CBP Security Seals Enforcement Team at 703-661-2840/2815 (M-F), or by e-mail @ dullesapplicants@cbp.dhs.gov

Visit their website to download CBP Application for Identification Card (Form 3078).


AOA Vehicle Inspection Information

AOA Vehicle Inspections are required on all vehicles operated on the AOA. Vehicles must meet the minimum requirements as described in the Vehicle Control Program as summarized on the Inspection Checklist.

AOA Vehicle Inspections are conducted by appointment only Monday through Friday.  Please complete the Inspection Application and have the authorized company representative submit it in accordance with the instructions.

For questions or to schedule an appointment, please contact the Airport Operations Office at 703-417-8100.

For more information on the vehicle inspections process, please see the Orders and Instructions relating to the Vehicle Control Program.


Pass & ID Related Contact Numbers

Pass and ID Office
Phone: 703-417-8052
Fax: 703-417-0504
 
Fingerprinting Office
703-417-4631 or 4632
 
Airport Operations Department
For questions on enforcement: 703-417-8050
To schedule Advanced Movement Area Driver Training, please email us.
 
Agent Cashier's Office
703-417-8015
 
Customs and Border Protection
703-417-0545 or
703-661-2800
 
 
 

 

 

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